NHPC Limited

S.No (1)	Description (2)	To be made public or not (Yes / No) (3)	Medium of Communication Electronic (through NHPC Website) / Printed (e-mail/ hardcopy) (4)	Provision under which Exempted (in case reply is no in Col. 3) (5)
1	Advertisement for notification of vacancies.	Yes	Both	N/A
2	List of candidates called for written test.	Yes	Electronic	N/A
3	Issuances of admit cards.	Yes	Electronic	N/A
4	List of candidates not called for written test.	Yes	Electronic	N/A
5	Result of written test.	Yes	Electronic	N/A
6	Calendar of interviews.	Yes	Electronic	N/A
7	List of selected candidates.	Yes	Electronic	N/A
8	Joining and posting of candidates.	Yes	Electronic	N/A

Name of the Department : HR – Establishment Section

S.No (1)	Description (2)	To be made public or not (Yes / No) (3)	Medium of Communication Electronic (through NHPC Website) / Printed (e-mail/ hardcopy) (4)	Provision under which Exempted (in case reply is no in Col. 3) (5)
1	Electronic data base of employee information	Yes	Printed	N/A
2	Seniority list for each post.	Yes	Printed	N/A
3	List of eligible employees for consideration of promotion.	Yes	Printed	N/A
4	Issuance of letters for medical examination to the employees being considered for promotion.	Yes	Printed	N/A
5	Issuance of interview call letters to the employees being called for interview	Yes	Printed	N/A
6	Issuance of promotion orders in respect of employees recommended by the DPC and approved by the Competent Authority.	Yes	Electronic	N/A
7	Orders in respect of Clearance of probation	Yes	Electronic	N/A
8	Transfer orders of employees	Yes	Electronic	N/A
9	Leave & LTC record	Yes	Printed	N/A
10	Information regarding sanctioned Advances	Yes	Printed	N/A
11	Circulation of requisitions received for deputation of employees from other organizations and processing the cases.	Yes	Electronic	N/A
12	Acceptance of resignations tendered by the employees	Yes	Electronic	N/A
13	List of employees who are to superannuate from the services of the corporation.	Yes	Electronic	N/A
14	Details of terminal benefits	Yes *(Can only be given with the consent of 3^rd party)*	Printed	11
15	Details of Medical Card	Yes *(Can only be given with the consent of 3^rd party)*	Printed	11
16	All personal file of Executive, Central Cadre and Non-Executive.	Yes *(Can only be seen with the consent of 3^rd party)*	Printed	11
17	All Deptt. Promotion Committee file – all levels.	No	N/A	8(1)(j)
18	PAR Folders – all levels.	No	N/A	8(1)(j)

Name of the Department : HR – Admn. Section

S.No (1)	Description (2)	To be made public or not (Yes / No) (3)	Medium of Communication Electronic (through NHPC Website) / Printed (e-mail/ hardcopy) (4)	Provision under which Exempted (in case reply is no in Col. 3) (5)
1	All records relating to Lease.	Yes	Printed	N/A
2	All records relating to Group Insurance Scheme.	Yes	Printed	N/A
3	All records relating to Group Personal Accident Insurance Scheme.	Yes	Printed	N/A
4	All records relating to HBA Insurance Scheme.	Yes	Printed	N/A
5	All records relating to Conveyance Insurance Scheme.	Yes	Printed	N/A

Name of the Department : HR – Policy Section

S.No

(1)

Description

(2)

To be made public or not (Yes / No)

(3)

Medium of Communication Electronic (through NHPC Website) / Printed (e-mail/ hardcopy)

(4)

Provision under which Exempted (in case reply is no in Col. 3)

(5)

All records pertaining to Personnel Policy formulation & clarification.

Yes

Printed

N/A

Name of the Department : HR – Industrial Relations Section

S.No (1)	Description (2)	To be made public or not (Yes / No) (3)	Medium of Communication Electronic (through NHPC Website) / Printed (e-mail/ hardcopy) (4)	Provision under which Exempted (in case reply is no in Col. 3) (5)
1	Records relating to Standing Orders Certification	Yes	Printed	N/A
2	Records relating to Compassionate Appointment	Yes	Printed	N/A
3	Records relating to Unions/ Associations’ Issues	Yes	Printed	N/A
4	Records relating to employment to Land Oustees	Yes	Printed	N/A

Name of the Department : HR – Industrial Engineering Section

S.No (1)	Description (2)	To be made public or not (Yes / No) (3)	Medium of Communication Electronic (through NHPC Website) / Printed (e-mail/ hardcopy) (4)	Provision under which Exempted (in case reply is no in Col. 3) (5)
1	Organisational Structure of NHPC	Yes	Printed	N/A
2	Duties & Responsibilities of Corporate Departments	Yes	Printed	N/A
3	Unlocking Creativity and Innovation at workplace	Yes	Printed	N/A

Name of the Department : Construction Equipment Planning Division

S.No.	Description	To be made public or not (Yes/No)	Form (Electronic/ Printed/ Both)	Remarks
1	Preparation of technical specifications, evaluations bids etc. for purchase of new construction plant & equipments through contracts & procurement Division at corporate office.	Yes	Printed
2	Preparation’, revision of ‘Chapter on construction methodology & equipment in Detailed Project Report of various projects.	Yes	Printed
3	Transfer of Construction plant, equipment and vehicles within various projects/ power stations/ offices of Corporation.	Yes	Printed
4	Disposal of construction plant & equipment of various projects/ power stations through tendering/ auction etc.	Yes	Printed
5	Examination of equipment chapter in various civil contracts before award.	Yes	Printed
6	Rehabilitation of construction plant & equipments.	Yes	Printed
7	Maintaining directory of construction plant, equipments and vehicles of various projects/ Power stations/ offices and their periodical returns.	Yes	Printed
8	Nomination of Divisional staff for attending Training Programme/ Seminar etc.	Yes	Printed
9	Policy matters such as disposal of construction plant, equipment & vehicles and spares, hire charges of construction plant, equipment and vehicles, steel policy, vehicle policy etc. in CEP Division.	Yes	Printed

Name of the Department : Cost Engineering Division

S. No	Description	To be made public or not( Yes/No)	Form ( Electronic / Printed/ Both)	Remarks
1	Pre Feasibility Report ( cost estimation portion only)	Yes	-
2	Feasibility Report ( cost estimation portion only)	No	-	8 ( d)
3	Details Project Report ( cost estimation portion only)	No	-	8 ( d)
4	Pre tender Cost Estimate ( B.O.Q)	No	-	8 ( d) Till opening of price bid
5	Rate analysis of items of Pre tender Cost Estimate	No	-	8(d)
6	Methodology for rate analysis of rate for extra / deviated items	No	-	8 ( d)

Name of Department : Core Group for Investigation Projects

S.No	Description	To be made Public or not (Yes/No)	Form (Electronic/Printed/Both)	Remarks
1	Progress report of Drilling and survey works (File No.4.10)	Yes	Both
2	Topographical Maps (File No. 12.2 to 12.18)	No	On LAN	Exempted as per rule no. 8, clause 1(a) and 1(d)
3	Any establishment record / File	Yes	Both

Name of the Department : O&M Division

S.No	Description (1)	To be made public or not (Yes / No) (2)	Medium of Communication Electronic (through NHPC Website) / Printed (e-mail/ hardcopy) (3)	Provision under which Exempted (in case reply is no in Col. 3) (4)
1	Record files of the O&M Div.	Yes	Hardcopy	NA
2	Original Equipment Manufacturers Manuals / Documents of O&M Power Stations.	No	Hardcopy	Protected by copyright. Exempted under clause 9 of RTI Act 2005.
3	Original Equipment Manufacturers Drawings of O&M Power Stations.	No	Both	Protected by copyright. Exempted under clause 9 of RTI Act 2005.
4	Drawings, manuals prepared by NHPC for of O&M Power Stations.	No	Both	Being intellectual property of the Corporation. Exempted under clause 8 (1) (d) of RTI Act 2005.
5	Generation related data (Reports, Outage data, UI sheet etc).	Yes	Both	NA

Name of the Department : Medical Services Division

Sl .No.	Description	To be made public or not (Yes/No.)	Form Electronics/ Printed/Both	Remarks
1.	Empanelment of Hospitals	Yes	Both
2.	Medical Board	No	Printed
3.	Medical Attendance Rules	Yes	Both
4.	Entitlement of Accommodation	Yes	Both

Name of the Department : Consultancy & Business Development

S. No.

Description

To be made public or not (Yes / No)

Form (Electronic/ Printed/ Both)

Remarks

1.

MOUs, LOA, LI, Agreements, JVs with clients

No

Printed

As per clause 8 (1) (d) of RTI Act, 2005

2.

Feasibility Report(FR) / Detailed Project Report(DPR) / Pre- Feasibility Report(PFR) for clients

No

Printed

As per clause 8 (1) (d) of RTI Act, 2005

3.

Capability Document

Yes

Printed

4.

Project Review and Assessment Report, Construction Monitoring and Review Report, Project Completion Report, Operational review report, Reconnaissance Survey Report, Techno-economic feasibility report, EIA & EMP report, Detailed Study Report etc. for clients

No

Printed

As per clause 8 (1) (d) of RTI Act, 2005

Name of Department : R&D Division

S. No.	Description (1)	To be made public or not (Yes/No)	Medium of communication Electronic (through NHPC website)/ Printed (e-mail/ hardcopy )	Provision under which Exempted (in case reply is no in Col.3)
1	Records pertaining to General Correspondance regarding Various R&D Activities	Yes	Printed	N/A
2	Field Trials/laboratory studies/exploration for finding solution for elongation of life of underwater turbine components	No	-	8 (1) (d)
3	Development, Review & Evaluation,Pre-feasibility studies/investigations reports pertaining to Development of Geothermal Power	No	-	8 (1) (d)
4	Design/drawings/data /Reports pertaining to Hydrosuction system	No	-	8 (1) (d)
5	Studies/testing/committee reports in regard to standardisation of welding electrodes	No	-	8 (1) (d)
6	Specifications of Solar Photovoltaic Systems	No	-	8 (1) (d)
7	Specifications of CFD software & hardware	No	-	8 (1) (d)
8	Energy Audit Reports of Power Stations	No	-	8 (1) (d)
9	DPR & Contractual Documents of 3.65 MW Durgaduani Tidal Power Project	No	-	8 (1) (d)
10	Report on Ecological Study of Teesta River & Reservoir	No	-	8 (1) (d)
11	CDM proposals /studies for different Hydroelectric Projects	No	-	8 (1) (d)
12	MOU with IRTCES, China	No	-	8 (1) (d)

Name of Department : Quality Assurance & Inspection Division

S.No	Description	To be made public or not (Yes / No)	Medium of Communication Electronic (through NHPC Website) / Printed (e-mail/ hardcopy)	Provision under which Exempted (in case reply is no in Col. 3)
(1)	(2)	(3)	(4)	(5)
1.	Quality Assurance Plan for E&M and HM items. (Project wise)	Yes	Printed	N/A
2.	Quality Technical Specifications. (Project wise)	Yes	Printed	N/A
3.	Joint Inspection Report	Yes	Xerox Copy	N/A
4.	Inspection Manual	Yes	Electronic	N/A
5.	Quality Manual	Yes	Electronic	N/A
6.	Environment Manual	Yes	Electronic	N/A
7.	OHSMS Manual	Yes	Electronic	N/A

Name of Department : Company Secretariat

S.No	Description	To be made public or not (Yes / No)	Mode of delivery to public	Remarks
1.	Memorandum and Articles of Association	Yes	Publishing in Website
2.	Delegation of powers	Yes	Publishing in Website
3.	Minutes of Board Meeting	Yes	Available for inspection	As and when requested by public
4.	Agenda & Minutes of AGM	Yes	Available for inspection	As and when requested by public
5.	Statutory records	Yes	Available for inspection in accordance to Companies Act, 1956	As and when requested by public

Name of the Department : Corporate Planning Division

S.No (1)	Description (2)	To be made public or not (Yes / No) (3)	Form (Electronic/ Printed/ Both) (4)	Remarks (5)
1	Memorandum of Understanding (MOU) between NHPC and Ministry of Power (Financial Year wise)	Yes	Printed	-
2	Annual Plan	Yes	Printed	-
3	Corporate Plan	Yes	Printed	-
4	Prior Environmental Clearance	Yes	Printed	-
5	Memorandum of Understanding (MOU) / Implementation Agreement with State Government for Execution of Project	Yes	Printed	-
6	Feasibility Report(FR) / Detailed Project Report(DPR)	No	Printed	As per clause 8(1) (d)
7	Commercial Viability by Central Electricity Authority (CEA)	Yes	Printed	-
8	Concurrence from CEA	Yes	Printed	-
9	EIA & EMP Report	No	Printed	As per clause 8(1) (d)
10	Environmental Clearance from Ministry of Environment & Forests (MoEF)	Yes	Printed	-
11	Forest Clearance from Ministry of Environment & Forests (MoEF)	Yes	Printed	-
12	Clearance from International Angle by Ministry of Water Resources	Yes	Printed	-
13	Defence Clearance from Ministry of Defence	Yes	Printed	-
14	Investment Approval of Government of India for the project.	Yes	Printed	-